Finding the Sweet Spot

It’s hard to over communicate as a leader or project manager.  If you’ve ever suffered through a project or role where key players seemed unable or unwilling to communicate, you know what I mean. It’s incredibly frustrating, especially when you’re like me and accustomed to robust communication. Sending emails and text messages into the ether with questions and concerns that are met with silence is a recipe for breeding a lack of confidence. Generating a common picture and integrating the various needs of the Institution, Project, and People is a great way to help build a shared view and shared purpose.

A Leadership Common Operating Picture

If you’ve been around the military for any length of time, you’re likely to hear the term “common operating picture” (COP). A common operating picture is the view of the battle space that is shared with everybody that’s involved in that battle space. It’s called a common operating picture, because it’s common across everybody who’s in there, everybody who needs to see it, and it’s common across what the military now terms “Multi-Domain Operations” (air, space, sea, land, cyber). What’s important about a COP is that information is shared and constantly updated so that everyone has a shared view, and can pursue a shared goal.

We can approach leadership and project management the same way, and it’s the basis for my Sync to Swim Model. Leadership is a team sport. If you’re leading, and you see yourself alone, then you have to wonder why no one is following you. A shared view of the “battlespace” is a good place to start, and to build that shared view, leaders have to answer some fundamental questions.

Answering the Questions

What are the three questions a leader has to answer? First of all, leaders must understand “what are the team members’ personal needs.” As a leader, you deal with human beings. You have to understand what your people need, what feeds them as a human being? What can I give them as a leader? What can the organization give them? What can their teammates give them? Answering these questions helps leaders ensure people are in the right roles, where they can contribute and where they can grow.

The second question is ”what does the organization need?” What do I have to do as a unit, as a group, as a team, to satisfy what the organization needs? Every institution and organization, be it public or private, has policies, goals, and a culture. There are laws and rules we must follow. Our bosses have expectations for our performance. All these things should be on our minds as leaders – after all, we’re hired by an organization to serve the interests of that organizations.

The third question is “what are the requirements of the task?” For engineers and project managers, that’s where we often “live.” We love this part, because we can plug numbers into a spreadsheet, make a flow chart, do a project plan. I can figure things out and produce a piece of paper. Done. Getting the actual work done is an important part of leadership – it does no good to have a boss who likes you and good morale on the team if nothing ever gets done.

The Sweet Spot

We have to figure out when to integrate all of those things, and so the sweet spot is right there in the middle: the task, the needs of the organization, and the needs of the individuals on the teams. If we can integrate all those things, and find that sweet spot, then we’re truly leading people. That sweet spot is where we should live.

Be sure to check out my Sync to Swim Resources page!


Mickey is an expert in leadership and organizational change. During his 30 year US Air Force career Mickey commanded thousands of Airmen, managed portfolios worth billions of dollars, and worked with military, civil, and industry officials around the world. Mickey now works with clients around the country to improve performance and help organizational transformation. He is a Distinguished Graduate of the Eisenhower School at National Defense University in Washington DC. Mickey is the author of eight books, including Leading Leaders: Inspiring, Empowering, and Motivating TeamsMickey’s Rules for Leaders, and The Five Be’s: A Straightforward Guide to Life.

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